Tag Archives: Nitro PDF Professional

Four Tips to Simplify Your Tax Time With Nitro PDF Professional

imageDid I ever mention that I love Nitro PDF software? Nitro PDF,  at every level (both the freeware version, and the professional version), has established an enviable reputation for excellence: applications are fast, lightweight, and incorporate customizable security controls, including the option to completely disable JavaScript – no small consideration for security conscious users.

I’m hardly alone in my assessment – so, I’ll throw in a couple of comments from readers following my last review of Nitro PDF Reader 2.0 – June 21, 2011.

It is really awesome. Nitro PDF Reader is the one of the best PDF readers in the market. I am quite excited about what ………

At work, I use Adobe but at home, I have been using Foxit. I just downloaded the new Nitro on your advice and as usual, your advice is spot on. I can now say I just switched my default from Foxit to Nitro.

To help ease the frustrating and time-consuming activities of tax-time, Nitro Software has put together four easy-to-follow tips to help streamline your tax filing.  If you find these tips useful – consider sharing them with others who could benefit.   Smile

Future Proof Your Taxes – Tracking down copies of last year’s tax statements or this year’s lost W-2 can be frustrating, and time-consuming. Avoid the inevitable hours spent searching and create an archive of both physical and digital financial records that can be easily searched and opened by anyone using PDF/A – the digital archival standard.

Portable Document Format is lightweight, secure, and universally accepted – it can be opened by anyone from your accountant to the IRS. Future-proof your financials by creating PDF/A files, an entirely self-contained ISO standard designed to ensure long term support and acceptance, completely independent of the originating data or the system it was created on.

Convert almost any WindowsT file format to PDF – from spreadsheets to statements – and use Optical Character Recognition (OCR) on scanned paper to create convenient, searchable PDF files that can be accessed for years to come.

Future proof your taxes and create PDF/A compliant archives from over 300 different file formats with Nitro PDF Professional (free 14 day trial).

Fill and Save Tax forms – Just about any government form can be downloaded as a PDF file, and businesses both big and small often utilize forms to gather information from their clients. Active PDF forms are designed to be filled easily and quickly, with many allowing you to submit the completed file with the click of a button.

Form functionality goes even further with the capability to process mathematical calculations automatically; no more time spent trying to work out 8.5% of box B divided by the sum of boxes A, C, and D, raised to the power of E=MC2.  Unfortunately the same can’t be said for paper forms, but you can avoid starting from scratch every time you make a mistake by scanning them to PDF and completing them electronically. Type text anywhere on the page, sign them digitally (if required) and even add them to your PDF/A archive for record-keeping.

Using the free Nitro PDF Reader you can fill in any PDF forms – print them, save them, export their data, and submit them to a web or email destination. Sitting on a stack of paper documentation you’ve been avoiding? Scan them as PDF files and free yourself from clutter today.

Safeguard Your Taxes – Financial information should always be considered highly sensitive and treated accordingly. Whether you need to email a document or use a web-based submission service, security controls form a powerful toolset to protect your information, and should always be on your checklist when preparing your taxes.

Safeguard your private financial data using military-grade 256-bit AES encryption to secure your PDF files with password protection and digital certificates, and specify usage permissions to manage how people interact with your documents and prevent individual activity such as copying, editing, or printing.

Nitro PDF Professional (trial) covers you for encrypting and decrypting tax documents, certifying and signing, managing the public keys of your trusted contacts, and password-protecting PDF files to control access and usage. The free Nitro PDF Reader allows you to add basic password security to PDF files you create.

Combine and Streamline Your Tax Documentation – Many people today receive a pay stub (or pay slip) in PDF format. Regardless of whether you’re paid weekly or monthly, that’s one serious paper trail, and an organizational nightmare come tax time. Simply combine all the pay stubs into one ‘master’ PDF file to avoid hours wasted by you or your accountant trying to work with 52 individual files.

Combining files in Nitro PDF Professional couldn’t be easier, and the resultant PDF comprising all your pay-stubs allows you and your accountant to easily scroll through the entire financial year within the one PDF document – no more piles of invoices, receipts, bank statements, or financial reports.

Interesting factoid: Though over 70% of the taxpaying American population uses e-filing to log their taxes, most people still supplement their electronic submission with hardcopy paper documents (e.g. W2s, pay-stubs, receipts).

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Filed under downloads, Education, Free PDF Software, Income Tax Tips, Software, Software Trial Versions

Nitro PDF Software Advises – PDF Security Blunders You Need To Know

imageIf you’re a serious PDF user, then it’s almost a given that you’re familiar with Nitro PDF Software. Nitro PDF Software is a leading PDF software vendor, and the company behind Nitro PDF Professional. And, for those of us who love free software, Nitro PDF offers the award-winning free Nitro PDF Reader – you can read my take on Nitro PDF Reader here.

If you’re looking for a free PDF creator, Nitro PDF Software has you covered here as well, with its free application –  PrimoPDF – which many consider (including me), to be the best free PDF creator available.

This past week, Nitro PDF Software published a list covering three major PDF security blunders, a recent public example of each, and additionally – the best practices computer users can take to ensure their own digital document security.

Security conscious users will find the following information especially useful.

From Nitro PDF Software (with permission):

Protection, Passwords, and Permissions to Safeguard Confidential Information

Problem & Example: In what might be the only example of a lax approach to document security resulting in the #1 spot on Amazon.com’s best seller list and a subsequent film deal, first-time author Adam Mansbach’s self-proclaimed “children’s book for adults”, Go the #### to Sleep, enjoyed unexpectedly positive consequences when a bootlegged PDF became a viral success story, according to Fast Company.

It’s fair to assume Adam is less than upset right now, but – unfortunately for the rest of us – more common outcomes for similar incidents tend to involve phrases like “identity theft” and “job dismissal.”

Solution: There are a number of ways to mitigate against the risks inherent with electronic distribution, the most simple being password protection – an effective way to reduce the chances of someone other than the intended recipient being able to view the document. Always provide the password separately to the document itself – ideally over the phone or in person – and try to think of something more challenging to guess than “password.”

Did you know you can also set permissions with PDF files? This enables you to specify what a user can actually do with your document. File permissions are an effective way to prevent manipulation or unauthorized sharing – allow or deny big-ticket items like printing or editing, and even block individual actions like copying text or images.

Flatten Documents to Maintain Authenticity and Prevent Manipulation

Problem & Example: The decision to release US President Barack Obama’s birth certificate only fanned the flames of debate when the PDF version made public contained a number of so-called “inconsistencies” – most visibly the presence of layered content, giving the impression the document had been digitally altered. A more realistic conclusion would be the use of optical character recognition (if the certificate had indeed been manipulated, it’s difficult to imagine such a rookie mistake would have been committed.) Read a full story at the National Review.

Solution: The majority of us will never be subject to this kind of public scrutiny, but there are best practices to follow when publishing final form documents that are relevant to almost anyone –layered content in PDF files often holds information relating to the text and images it displays, which often remains after the visual component has been deleted. “Live” text (such as form field data or annotations) is also more easily manipulated.

Certain industry bodies standardize and regulate document practices to safeguard against similar incidents – an example being the legal sector and its usage of the TIFF format, to preserve the integrity and authenticity of legally binding documents after publishing. Most desktop PDF solutions enable you to create image-based PDFs, ensuring that vector objects, text, annotations, and everything else that exists as an independent element is baked into the page as an image.

(Not) Deleting Confidential Information

Problem & Example: Whilst an effective way to redact (or permanently delete) information from physical paper, the “black marker” method happens to be rather ineffective with digital documents, as the British Navy discovered recently when they accidentally revealed information about the security of their nuclear submarines. IT security blog NakedSecurity explains it well, but the highly confidential document was “redacted” by applying a black background to the (black) text intended for removal, allowing anyone to simply copy and paste the text obscured by the black background.

Solution: As we mentioned before, PDF files have multiple layers – what looks like flat paper onscreen is three dimensional underneath. Redaction is a complex and powerful tool that (used properly) enables the complete removal of all content, and not just what you see rendered in front of you. You should never assume that simply deleting text or images guarantees complete removal, and anyone working with confidential documents should possess an understanding of their file structure and processes like redaction.

About Nitro PDF Software

Headquartered in San Francisco, Nitro PDF Software has operations spanning North America, Europe, Asia and Australia. Competitively priced, Nitro PDF Professional provides users full control over PDF documents, including commenting, form-filling and authoring, digital signatures, text editing, one-click creation from Microsoft Office and more. Nitro PDF Software products have won multiple “Editors’ Choice” and “Product of the Year” awards and are used by millions of people worldwide, including a significant number of Fortune 500 organizations.

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Filed under Cyber Crime, Digital Media, Don't Get Hacked, downloads, Free PDF Software, Freeware, Multimedia Tools, Software, Software Trial Versions, Windows Tips and Tools